Filter Your Data

You can use the Filter Data feature to narrow the scope of your results and focus on a specific segment of your respondents. Filters apply demographic variables to the survey data; only the results that match your filter criteria display. You can apply multiple demographic variables with a single filter. For example, you can create a filter that displays results only for female IT Managers in North America who have been with the company for 1-2 years. 

After you create a filter, you can save it and use it at any time. When you want to return to your full set of results, simply clear the filter.

Note: The Filter Data feature is available only if your data file contains demographics or if your survey contains demographic questions.

Note: When you apply a filter in one report, it automatically applies to every other report you view unless you clear the filter.

This article walks through:

• Create a New Filter
• Save a Filter
• Clear a Filter
• Retrieve a Saved Filter

Create a New Filter

The steps outlined below apply to any filter you want to create. The visual examples below reflect the example mentioned above – a filter to display only female IT Managers in North America who have been with the company for 1-2 years.

1. In the side panel, click Filter Data, then select New Filter.

The New Filter dialog box appears. 

2. Click the Select a Demographic dropdown to display a list of demographics you can use in the filter.

Note: The demographics you have access to are based on role-based permissions.

3. Select a demographic.

The dialog box displays options associated with the selected demographic. 

4. Select the options you want to include in the filter.

The dialog box updates to show the count (number of respondents for each selected option).

5. If you want to add more demographics, click Further Refine Filter, select another demographic, then select demographic options. 

As you add more demographics, the bottom of the dialog box updates the count and lists each demographic included in the filter.

6. Repeat as needed for any other demographics you want to include.

If your demographic selections reduce the number of respondents below the minimum threshold for showing results, the Count section indicates the count is too few to display; you will need to make a different selection.

7. Click Submit Filter.

The filter is applied to your report. The count and filter details display at the bottom of the page.

Save a Filter

Once you create a filter, you can save it and use it later.

1. In the side panel, click Filter Data, then select Save Filter.

The Save Filter dialog box appears.

2. In the Name of the Filter box, type a name for your filter.

3. Click Save.

Clear a Filter

Clearing a filter displays your overall results.

Note: Always reference the bottom of the report page where the Count is displayed to see if a filter is applied. Until you clear a filter, any report you view will show results only for the demographic group selected.

1. In the left panel, click Filter Data, then select Clear Filter.

Retrieve a Saved Filter

1. In the left panel, click Filter Data, then select Retrieve Saved Filter.

The Saved Filters dialog box appears, displaying all your saved filters.

2. Click Load for the filter you want to retrieve.

The filter is applied.